Monday.com Online Forms for groups and events
- FAQ’s
- Yearly Group Proposal
- Event Proposal
- Event Logistic Details
- Liturgical Event Details
- Parish Hall Reservation Request
Monday.com is an online project management program our pastor utilizes to manage parish and non-parish based organizations, parish events and individuals/groups who wish to host events or use parish-owned space. The platform is managed by a parish administrator who is overseen by the pastor.
Who is the parish administrator for Monday.com?
Kathi Boor:events@materdeiparish.com
When is Monday.com used?
For all events taking place at the parish
If you are a group leader or an individual coordinating or sponsoring an event of any type, you will submit a form in order to obtain the pastor’s approval for your group event or any parish event, be it group or individually-sponsored.
To annually register a group with the parish
Annually, group leaders will submit a Yearly Group Proposal Form to register their group with the parish. Annual submissions are due no later than June 30.
To submit a request to privately rent the hall or classroom space
https://materdeiparish.com/privaterentalrequest
What forms are submitted on Monday.com?
https://materdeiparish.com/yearlygroupproposal
Parish groups and non-parish based organizations annually submit this form to register their group with the parish. Group leaders will be reminded in June to submit this by June 30. Groups must submit this form in order to be recognized as a group at the parish, use parish space, conduct meetings, and host events.
Additionally, private Individuals or groups who rent space on a regular basis submit their request for this using this form.
https://materdeiparish.com/eventproposal
All proposed events are submitted on this basic information form. If the event is approved by the pastor, the event is placed on the calendar with tentative hold. In order for the event to be confirmed, an Event Logistics form must be completed and approved by the pastor.
Fr. would ideally like this form 3 months in advance of the event.
https://materdeiparish.com/eventlogistics
Coordinators of approved events must complete this form with the event details in order for the event to receive final approval from Father and be confirmed on the calendar to take place.
Fr. would ideally like this form 2 months in advance of the event.
Liturgical Event Logistics Form
https://materdeiparish.com/liturgicaleventlogistics
This form is completed for large events which are liturgical in nature and include more than a Mass or other devotion in the church. Examples include Candlemas procession, month of St. Joseph devotions, May Crowning, First Communion, Confirmation, Corpus Christi procession/altar, and the Our Lady of Guadalupe procession
Do not complete this form for socials taking place in conjunction with the event. Requests for social events need to be submitted through the Event forms.
https://materdeiparish.com/privaterentalrequest
Submit this form to request rental of the parish hall or classroom space for a private event that is not a small (60 minute, 25 person max) baptism or First Communion reception. Rentals require purchase of Special Event insurance and a rental fee. More information at:
https://materdeiparish.com/facilityuse/
How does the submission process work for events, annual group registration and private rental requests?
Events
One person submits the appropriate online form – on behalf of themselves or a group – in order to bring the event to the pastor’s attention and obtain approval.
Within 72 hours of submission, the pastor should see it and indicate a status of either “approved, under consideration, needs clarification or disapproved” to the Monday.com administrator. At this point, the event is only tentatively approved.
The administrator will contact the form submitter to let them know the status and the next steps to take.
If the initial Event Proposal form was approved, then an Event Logistics Form has to be submitted in order to obtain final approval from the pastor.
The administrator will be in regular contact with the event coordinator(s) as needed.
Annual Parish Group registrations
Within a week of submission, the pastor should see it and indicate a status of either “approved, under consideration, needs clarification or disapproved” to the Monday.com administrator.
The administrator will be in contact with the group leader to let them know the status.
Private reservation requests
Within 48 hours of submission, the administrator will determine if the requested space is available. If available, she will forward all pertinent paperwork and reserve the space/time on the calendar.